After some time, your company file data is likely to get more extensive, and then you can condense QuickBooks File. This can be one for the various reasons. When your accountant and the technical support suggest it as the resort, you can go for the same. Now, you must be wondering about its limitations and advantages, along with knowing how to condense company files in QuickBooks. Read the blog to become aware of all the details that are important before taking the leap for Condensing the QuickBooks data file.
For instant help condensing your company file data in QuickBooks, you can reach our support team at +1(855)-738-0359
Things to take note of before using QuickBooks data Condense
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It is not the very best option to sort out the performance issue in your QuickBooks. We suggest going for these methods at the very end when you have tried all the other methods.
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Condense may not affect the company file size. It is generally able to reduce the company file size only when it excludes the transaction details. But if there are very few transactions, the company file size won’t differ much.
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If you are using the methods to fix the issue in the company file damage, then condensing may not necessarily fix the issues.
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Also, note that it doesn’t remove a few specific transactions.
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It can also affect various reports while the condensing is in process.
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Reasons why you should head for QuickBooks Condense Data
Note: This process can’t be undone; hence, make sure that it is the best option for your business entity.
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There are Large data files in your QuickBooks.
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You are already at the brim of hitting the list limit.
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You recently have undergone an Upgrade of all your hardware systems.
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Your accountant and the technical team have advised you to do the same after trying all other options.
The process to follow for QuickBooks File condense
QuickBooks Condense Data Utility is one of the best options to compress the company file size, and this is how it works.
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Go to the File>Utilities>Condense Data
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Choose Begin Condense.
Before the condensing begins, QuickBooks will create a backup for your data. This data backup will be archived.
What to do Post condensing QuickBooks Desktop Data file?
After the condensing, you know it can’t be undone. Now, you need to make sure that all the file data is there after you have undergone condensing.
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Check if all the transactions and reports are as it was or if there’s a difference.
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Compare all the reports from the data backup you have. In case of any issue, you restore the company file backup for the same. Also, you can create a new company file.
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Conclusion
Condensing QuickBooks data is one of the best methods to recover the lost performance of your QuickBooks Desktop program. The process is simple; it just takes a few minutes to compress the company file size for optimum performance. If you are still unable to Condense QuickBooks File using the instructions mentioned above in this article, then you can call our team at +1(855)-738-0359 for further support and assistance.
